Marmi ApuaniPO-2026-0223
Partially Received
Marmi Apuani S.r.l. · SUP-0101Quarry & FactoryItaly · Carrara
Not on Vava · confirms by email and the Supplier Order Page
- Draft
- Pending Approval
- Sent
- Confirmed
- In Production / Loading
- On Water
- Arrived
- Partially Received
- Received
- Closed
€81,775.40Total$89,952.94 at 1.10
€24,532.62Deposit PaidFri Aug 7 · 30%
€57,242.78Balance PaidTue Sep 8 against the B/L copy
€7,025.80ClaimedSCL-2026-0005 · New
28slabs + 8 crates25 + 7 received
6,596.7sqft16,700 kg on the packing list
Weight
16,700 / 21,500 kg 77.7%
Volume
19.8 / 33.2 m³ 60%
Weight closes first · 20 ft
Lines
Ordered 28 slabs + 8 cratesReceived 25 + 7Billed 28 + 8 Lines locked since loading, Fri Sep 4| Line | Material | Unit | Area | Received | Billed | For | Unit Price | Line Total |
|---|---|---|---|---|---|---|---|---|
| L1 | Statuario · 2cm PolishedTheir name: Statuario Lucidato 2 cm · MA-STA-L2 | 3 bundles = 21 slabs300×160 cm · 7 per bundle | 1,085.7 sqft5,460 kg | 20 of 21SA-0617 broken | 21BILL-2026-0104 | ORD-2026-0034 · 20box 1 · SHP-0034-1 | €42.00/sqft$46.20 | €45,599.40$50,159.34 |
| For ORD-2026-0034 · Island Stone Distributors QUO-2026-0029 · Marble 20 slabs sold · 21 bought · 1 for stock Box 1 · SHP-0034-1 Landed cost spread by area · $1,541 on the sale · $77 on the stock | ||||||||
| L2 | Calacatta Viola · 2cm PolishedTheir name: Calacatta Viola Lucidato 2 cm · MA-CVI-L2 | 1 bundle = 7 slabs320×162 cm · 7 per bundle | 391.0 sqft1,960 kg | 5 of 7CV-0906 wrong material · CV-0907 pending | 7BILL-2026-0104 | Stock1 held · S. Ramirez for Meridian | €48.00/sqft$52.80 | €18,768.00$20,644.80 |
| Bought for stock · no client order 7 slabs bought · 1 held by S. Ramirez for Meridian Landed cost spread by area · $583 on the stock | ||||||||
| L3 | Carrara Honed 12″×24″Their name: Carrara Levigato 30×60 cm · MA-CAR-T60 | 8 crates of 80 boxes640 sqft · 1,160 kg a crate | 5,120 sqft9,280 kg | 7 of 8CR-08 short-closed Sat Oct 3 · | 8BILL-2026-0104 | Stockcounter bay T-2 | €3.40/sqft$3.74 | €17,408.00$19,148.80 |
| Bought for stock · no client order 8 crates bought · counter bay T-2 Landed cost spread by area · $7,629 on the stock | ||||||||
| 3 lines · 28 slabs + 8 crates | 6,596.7 sqft16,700 kg | 25 + 7 | 28 + 8 | €81,775.40$89,952.94 at 1.10 | ||||
SCL-2026-0005 proposes a credit line of −€7,025.80 on PO-2026-0230 · not applied until the supplier accepts
Linked Client Orders
1 order · 20 of 21 Statuario sold before arrival| Client Order | From Quote | Client | From This PO | Delivery | What Changed |
|---|---|---|---|---|---|
| ORD-2026-0034103 slabs · 3 POs + stock | QUO-2026-0029Marble · 20 of 20 approved | Island Stone Distributorsrep E. Costa | 20 Statuario · L15,200 kg · rack A-09 | SHP-0034-1 · box 1loads Tue Oct 6 | SA-0617 broken → SA-0621 substitutedE. Costa notified Fri Oct 2 · box 1 keeps 20 slabs |
Also filling ORD-2026-0034: PO-2026-0224 35 Absolute Black for box 2 (on water, late 7 days) · PO-2026-0225 13 Taj Mahal for box 2 · 35 Taj Mahal from Miami stock for box 1.
Details
Custom fields from Purchase Orders Settings- Selection Method
- Loading photos (32) · prints on the PDF
- Client Reference
- ORD-2026-0034 · prints on the PDF
- Rate Lock
- 1 EUR = 1.10 USD · locked Wed Aug 5 when v1 was sent
- Note to Supplier
- “Load each bundle with its face photo; one shade per bundle.” · prints on the PO
- Internal Note
- “20 Statuario are for ORD-2026-0034 box 1.” · Internal · hidden from supplier
- Document
- Purchase Order v4 template · PDF Templates Manager
Approval
$25,000 – $150,000 band · L. Nguyen
L. NguyenAccounting · first approver
Approved
Wed Aug 5 · before the PO was sent
v2 changed the loading date only, so it did not go back for approval: a revision that raises the total more than 5% does. Thresholds in Purchase Orders Settings.
| Version | Sent | To | Opened | Answer |
|---|---|---|---|---|
| v2loading date from the supplier | Fri Aug 21by E. Costa · PDF + XLSX | Giulia Bertoluccicc Paolo Lenzi | Opened Fri Aug 21both recipients | Accepted |
| v1first send | Wed Aug 5by E. Costa · PDF + XLSX | Giulia Bertoluccicc Paolo Lenzi | Opened Wed Aug 5Giulia Bertolucci | ConfirmedThu Aug 6 · Supplier Order Page |
Change Requests
1 from the supplier · answered
Fri Aug 21
Loading by Wed Sep 9 → Fri Sep 4asked by Giulia Bertolucci · price, lines and terms unchanged
Accepted by E. Costa · made v2
Accepted
Pre-Loading Photos
32 photos · Approved Thu Sep 3 by E. Costauploaded by Paolo Lenzi
Face photo per bundle Thickness gauge Container floorchecklist from Purchase Orders Settings · loading waited for this approval
Tasks
3 of 3 done by the supplier on the Supplier Order Page- Upload Loading Photos Thu Sep 3 · Paolo Lenzi
- Upload B/L Copy Mon Sep 7 · Paolo Lenzi
- Upload Packing List Tue Sep 8 · Giulia Bertolucci · v2
Fields the supplier may edit on their page: Loading Date · Container Number · Seal · Packing List.
Collaborators
See this PO’s documents and milestones, never its prices- Savino del Bene USAbooking desk · ocean freight Prices HiddenB/L, booking, milestones
- Bayshore Customs Brokersentry desk · ISF and entry Prices Hiddencommercial invoice, packing list, certificates
Thread
5 messages · 1 internalPaolo LenziSupplier · Marmi ApuaniThu Sep 3
32 loading photos uploaded against your checklist: a face photo for each bundle, the thickness gauge and the container floor.
E. CostaUsThu Sep 3
Approved, please load.
Paolo LenziSupplier · Marmi ApuaniMon Sep 7
B/L copy attached. Bremen Express sailed Sunday.
Giulia BertolucciSupplier · Marmi ApuaniTue Sep 8
Packing list v2 corrects CV-0902 and CV-0907.
E. CostaInternal · hidden from supplierSat Oct 3
SCL-2026-0005 drafted from receiving; sending Monday.
Supplier Sees It
Internal Only
Shared Documents
8 files · each says who sees it
Loading Photos (32)
Thu Sep 3 · approved by E. Costa
From Supplier
- Container
- HLBU 902146-3 · seal IT 0558213
- Bill of Lading
- HLCUSPE2608812 · telex released Wed Sep 30
- Vessel
- Hapag-Lloyd · Bremen Express V.2236W
- Departed
- Sun Sep 6 · ETD was Fri Sep 4
- Arrived
Sat Sep 26Tue Sep 29 +3 days- In the Yard
- Fri Oct 2, 11:40 · drayage Planned in Deliveries
- Last Free Day
- Mon Oct 5 · not at risk, gated out Fri Oct 2
- Empty Return
- due Fri Oct 9
Lines on Board
- L1 Statuario · 2cm Polished 21 slabs · 3 bundles B-1211–B-1213
- L2 Calacatta Viola · 2cm Polished 7 slabs · bundle B-1214
- L3 Carrara Honed 12″×24″ 8 crates CR-01–CR-08
All 3 lines on this one container · nothing left to ship.
Fill
Weight
16,700 / 21,500 kg 77.7%
Volume
19.8 / 33.2 m³ 60%
Weight closes first · 20 ft · 4,800 kg of room was left
Milestones
ETA moved once: Sep 26 → Sep 29 (late departure, Sep 7)- Fri Oct 9Empty return due · Everglades Drayage
- Fri Oct 2Delivered Miami Yard 11:40 · receiving began · J. Pérez
- Thu Oct 1Customs released · Bayshore Customs Brokers
- Tue Sep 29Arrived and discharged at Port Everglades · 3 days after the first ETA · Hapag-Lloyd
- Sun Sep 6Departed La Spezia · Hapag-Lloyd
- Fri Sep 4Loaded at the quarry and gated in at La Spezia · Paolo Lenzi
Incoming Slabs
Every user sees these with their container and dates; no cost is shown here Packing List v2 Open Full Packing List| Line | Material | Count | Sold or Held Before Arrival | Result |
|---|---|---|---|---|
| L1 | Statuario · 2cm PolishedB-1211–B-1213 · 300×160 cm | 21 slabs | 20 to ORD-2026-0034 · box 1SA-0621 substituted for SA-0617 | 20 received1 broken |
| L2 | Calacatta Viola · 2cm PolishedB-1214 · 320×162 cm | 7 slabs | 1 held · S. Ramirez for Meridianmoving from CV-0906 to CV-0907 · 6 free | 5 received1 wrong material · 1 pending |
| L3 | Carrara Honed 12″×24″crates of 80 boxes · lot CH-2632 | 8 crates | 8 freecounter stock | 7 received1 short |
Not a Plain Received
5 of 36 · J. Pérez, Fri Oct 2 – Sat Oct 3| Slab | Material | Size | Sold or Held | Result |
|---|---|---|---|---|
| SA-0617MA-24119 · B-1213 · L1 | Statuario · 2cm Polished | 300×160 cm51.7 sqft | ORD-2026-0034 · box 1replaced by SA-0621 | Brokenthrough-crack, lower third · 3 photos · SCL-2026-0005 |
| CV-0905MA-24120 · B-1214 · L2 | Calacatta Viola · 2cm Polished | 320×162 cmmeasured 326×166 cm · 58.2 sqft (+2.4) | Free | Oversize · Acceptedarea corrected, no claim · rack A-07 |
| CV-0906MA-24120 · B-1214 · L2 | Calacatta Viola · 2cm Polished | 320×162 cm55.8 sqft | Held · S. RamirezMeridian Design Studio until Oct 9 · moves to CV-0907 | Wrong MaterialCalacatta Vagli · quarantine bay Q-1 · SCL-2026-0005 |
| CV-0907MA-24120 · B-1214 · L2 | Calacatta Viola · 2cm Polished | 322×163 cm56.5 sqft | Free → Held once it passesS. Ramirez for Meridian | Pending Inspectionstill filmed on A-frame AF-3 |
| CR-08MA-C08 · L3 | Carrara Honed 12″×24″ | 120×100×90 cm crate640 sqft | Free | Shortnot in the container, seal intact · SCL-2026-0005 |
28 slabs + 8 crates · 6,596.7 sqft · 16,700 kg · open the full list of 36 on ARR-0223-1
- Accepted
- 25 slabs + 7 crates · into stock with their location
- Rejected
- 2 slabs · SA-0617 broken, CV-0906 wrong material
- Short
- 1 crate · CR-08 closed short Sat Oct 3
- Pending
- 1 slab · CV-0907 on A-frame AF-3
- Status
- Completes when CV-0907 is inspected, or close short
Variance Against the PO
count and area, line by line| Line | Ordered | Received | Variance | Result | Location |
|---|---|---|---|---|---|
| L1 · Statuario2cm Polished | 211,085.7 sqft | 201,034.0 sqft | −1 | Broken SA-0617 | Rack A-09staged for SHP-0034-1 |
| L2 · Calacatta Viola2cm Polished | 7391.0 sqft | 5281.1 sqft | −2 | Wrong Material CV-0906 · Pending CV-0907CV-0905 oversize +2.4 sqft, accepted | Rack A-07quarantine bay Q-1 |
| L3 · Carrara Honed12″×24″ | 8 crates5,120 sqft | 7 crates4,480 sqft | −1 | Short CR-08 | Counter Bay T-2shade lot CH-2632 |
Receipt Log
every act kept · a correction or reversal is a new entry| When | Slabs | Result | Location | Correct |
|---|---|---|---|---|
| Sat Oct 3 · 09:25 | CR-08 | Short · closed short | — | |
| Sat Oct 3 · 09:10 | CR-01–CR-07 | Received · 4,480 sqft | Counter Bay T-2 | |
| Fri Oct 2 · 15:52 | CV-0906 | Wrong Material · 2 photos | Quarantine Q-1 | |
| Fri Oct 2 · 15:45 | CV-0905 | Oversize · Accepted · 58.2 sqft | Rack A-07 | |
| Fri Oct 2 · 15:30 | CV-0901–CV-0904 | Received | Rack A-07 | |
| Fri Oct 2 · 14:22 | SA-0617 | Broken · 3 photos | — | |
| Fri Oct 2 · 14:20 | SA-0618–SA-0621SA-0621 substituted for SA-0617 | Received · staged for SHP-0034-1 | Rack A-09 | |
| Fri Oct 2 · 13:40 | SA-0601–SA-0616 | Received · staged for SHP-0034-1 | Rack A-09 |
| Cost Line | Vendor | Estimated | State | Bill | Actual |
|---|---|---|---|---|---|
| Ocean FreightLa Spezia → Port Everglades | Savino del Bene USA | $3,400.00 | Final | BILL-2026-0105+6.5%, within the 10% tolerance | $3,620.00 |
| Cargo Insurance0.30% of CIF + 10% | Atlantic Marine Underwriters | $310.00 | Estimated | monthly bordereau | — |
| Customs DutyHTS 6802.91 · 4.9% of $89,952.94 | Bayshore Customs Brokers | $4,407.69 | Final | BILL-2026-0106 | $4,407.69 |
| MPF + HMF0.3464% + 0.125% | Bayshore Customs Brokers | $424.04 | Final | BILL-2026-0106 | $424.04 |
| Brokerage & ISF Filingentry and ISF | Bayshore Customs Brokers | $395.00 | Final | BILL-2026-0106 | $425.00 |
| DrayagePort Everglades → Miami Yard | Everglades Drayage | $650.00 | Estimated | delivered Oct 2 · not billed | — |
| Total | 6 lines | $9,586.73 | $8,876.73 final + $960.00 estimated | $9,836.73 |
Estimated at booking $9,586.73 · now $9,836.73. Duty, freight, broker and drayage are always USD; goods convert at the locked 1.10.
Landed Unit Cost
goods at 1.10 USD/EUR plus added cost, per slab and per sqft| Material | Goods | Added | Landed | Per sqft |
|---|---|---|---|---|
| Statuario slab51.7 sqft | $2,388.54 | $77.09 | $2,465.63 | $46.20 → $47.69 |
| Calacatta Viola slab55.8 sqft | $2,946.24 | $83.21 | $3,029.45 | $52.80 → $54.29 |
| Calacatta Viola slab56.5 sqft · CV-0902, CV-0907 | $2,983.20 | $84.25 | $3,067.45 | $54.29 |
| Calacatta Viola slab54.8 sqft · CV-0904 | $2,893.44 | $81.72 | $2,975.16 | $54.29 |
| Carrara Honed crate640 sqft | $2,393.60 | $954.34 | $3,347.94 | $3.74 → $5.23 |
Stock cost set for 25 slabs + 7 cratesthe 20 Statuario on ORD-2026-0034 carry it into marginsyncs to QuickBooks Online when Final
Payment Schedule
30% with order · 70% against B/L copy Paid in full| Stage | Trigger | Paid | Status | Amount |
|---|---|---|---|---|
| Deposit 30%on BILL-2026-0104 | With order · sent Wed Aug 5 | Fri Aug 7wire · L. Nguyen | Paid | €24,532.62$26,985.88 |
| Balance 70%on BILL-2026-0104 | Against the B/L copy · Mon Sep 7 | Tue Sep 8wire · L. Nguyen | Paid | €57,242.78$62,967.06 |
Bills
1 supplier invoice · 2 container cost bills · synced to QuickBooks Online| Bill | For | Match | Payment | Due | Amount |
|---|---|---|---|---|---|
| BILL-2026-0104Marmi Apuani · FT-2026/0388 | Commercial invoice · 3 lines28 slabs + 8 crates billed | Exception€7,025.80 → SCL-2026-0005 | Paid Synced | — | €81,775.40$89,952.94 |
| BILL-2026-0105Savino del Bene USA · SDB-MIA-26-04417 | Ocean freight · ARR-0223-11 cost line | Within Tolerance+6.5% on $3,400 · tolerance 10% | Approved Synced · on PR-2026-0019 | Fri Oct 9 | $3,620.00USD |
| BILL-2026-0106Bayshore Customs Brokers · BCB-26-1182 | Entry · ARR-0223-14 cost lines: duty, MPF, HMF, brokerage & ISF | Matched | Approved Synced · on PR-2026-0019 | Mon Oct 5 | $5,256.73USD |
Received, Not Yet Billed 2 · est. $960.00
- Cargo Insurance · Atlantic Marine Underwritersmonthly bordereauest. $310.00
- Drayage · Everglades Drayagedelivered Fri Oct 2est. $650.00
| Claim | Reason | Lines | Status | Claimed |
|---|---|---|---|---|
| SCL-2026-0005raised Sat Oct 3 from receiving · E. Costa | Broken on Arrival · Wrong Material · Short-Shippedasks for credit on PO-2026-0230 or replacement | 3 lines · SA-0617 · CV-0906 · CR-08747.5 sqft | New | €7,025.80$7,728.38 |
Activity
from approval to receiving · every version kept| When | Who | Item | Action |
|---|---|---|---|
| Oct 3, 202615:20 | ECE. Costa | SCL-2026-0005Claim | RaisedSA-0617— → BrokenCV-0906— → Wrong MaterialCR-08— → ShortVariances recorded by— → J. Pérez |
| Oct 2, 202611:40 | JPJ. Pérez | PO-2026-0223Purchase order | DeliveredStatusArrived → Partially ReceivedDelivered to— → Miami Yard |
| Oct 1, 202615:30 | BCBayshore Customs Brokers | ARR-0223-1Container | ReleasedCustoms— → Released |
| Sep 29, 202606:45 | HLHapag-Lloyd | PO-2026-0223Purchase order | ArrivedStatusOn Water → ArrivedPort— → Port Everglades |
| Sep 25, 202610:12 | HLHapag-Lloyd | Arrival NoticeDocument | ReceivedStatus— → Received |
| Sep 8, 202609:30 | LNL. Nguyen | Balance 70%Payment | PaidAmount— → €57,242.78 by wirePacking Listv1 → v2, imported by E. Costa |
| Sep 7, 202616:10 | PLPaolo Lenzi | B/L copyDocument | UploadedETASep 26 → Sep 29 |
| Sep 6, 202618:00 | HLHapag-Lloyd | PO-2026-0223Purchase order | DepartedStatus— → On WaterFrom— → La Spezia |
| Sep 4, 202616:20 | PLPaolo Lenzi | ARR-0223-1Container | LoadedGated in— → La Spezia |
| Sep 3, 202611:05 | ECE. Costa | Loading photosPhoto set | ApprovedPhotos— → 32 |
| Aug 31, 202613:00 | BCBayshore Customs Brokers | ARR-0223-1Container | FiledISF— → Filed |
| Aug 28, 202614:40 | SBSavino del Bene USA | ARR-0223-1Container | ConfirmedBooking— → Confirmed |
| Aug 21, 202612:15 | ECE. Costa | PO-2026-0223Purchase order | RevisedVersionv1 → v2, re-sentLoadingSep 9 → Sep 4, the supplier’s changeAccepted by— → Giulia Bertolucci |
| Aug 7, 202610:15 | LNL. Nguyen | Deposit 30%Payment | PaidAmount— → €24,532.62 by wire |
| Aug 6, 202609:20 | GBGiulia Bertolucci | PO-2026-0223Purchase order | ConfirmedStatus— → Confirmed |
| Aug 5, 202610:05 | LNL. Nguyen | PO-2026-0223Purchase order | ApprovedVersion— → v1, sent by E. CostaRate— → Locked at 1.10 |